Annodex.net: Contributing

Open standards for annotating and indexing networked media

How the cloud makes life easier for industry workers, collaboration is more important than ever.

Who hasn’t heard about “cloud” technologies? The answer is probably “no one” because, since the beginning of its existence, this incredibly useful, time-saving, easy-to-use technology has done nothing but improve our lives.

Did you get the memo?

Well, we are going way back with this question but, yes, do you remember the time of the post-it madness? Well, maybe not, email has been around for a very long time now…

Speaking of emails. Remember when you had to struggle with document versions to attach a file to an email? And when it didn’t work, do you remember having to drive somewhere to deliver some kind of portable data storing device, with the documents your colleague needed, and you were supposed to email, for that quarterly presentation? Maybe you do, maybe you don’t, the point is that none of this is really necessary anymore, thanks to the cloud technology. It may not be around for a very long time, but it has definitely come to stay.

 

The good, the bad, and the ugly

How does the cloud technology change the way we work? What are the pros and cons?

For those who don’t know, the cloud is technology in which you store your files in a “cloud” drive, online, instead of on a local device. This process is very advantageous, as it allows:

  • Collaboration between colleagues, even if they are not in the same room
  • Access to files both outside and inside the office
  • Access to any file or document, anywhere, and at any time, as long as you have access to the internet
  • No need for traditional office meetings
  • Remote work
  • Knowledge exchange, at a company level
  • Messages can be read and heard in real-time
  • A revolution of internal communication

What can go wrong with people, when you decide to use a cloud-based service for your company?

As unbelievable and it can sound, sometimes it is difficult to implement a cloud-based service due to the excessive amount of communication interfaces we already use. Some people use so many communication apps that they refuse, are unwilling or are resistant to the implementation of a new one, even if it is simpler. And using a wide number of apps is counterproductive since it is considerably better to have everyone using only one effectively.

There are also other reservations people may have when deciding to change to a cloud-based service, such as fear of moving private or confidential information to a third-party and online-based platform. Although we can identify with these legitimate reservations, the majority of the people who have moved to the cloud haven’t reported any issues where this is concerned. Nonetheless, lack of trust can be a major barrier for full cloud cooperation.

Although the advantages of moving to the cloud can be fascinating, there are some issues you should consider when looking for a solution provider. There are many companies that are offering cloud services, but you should always look for the following perks:

  • Web-based apps, so you don’t necessarily need an application to have access.
  • Real-time communication, so there is no need for back-and-forth emailing
  • Permission levels, so you can decide who, where, when and why someone accesses certain information
  • 24/7 support
  • Calendar and version syncing
  • File sharing and storage
  • Alerts

 

Companies and the “cloud”

As you can see, using cloud services for internal communications can have a profound impact on the way your company works towards success. Communication is the cornerstone of effectiveness, and any improvement or encouragement you make to enhance, or facilitate, the overall state of your business communication is a step forward to better results. Companies are beginning to collect the benefits of this new type of communication mentality, whether it is because employees are more open to knowledge exchange and real-time cooperation, or because it allows remote work. Anything that can improve the motivation and happiness of your employees is a valid strategy, as it leads to happier people and better results.

                             -based services are helping companies all around the world, and will undoubtedly help an even greater number in the future. You can easily communicate or share knowledge from around the globe. Imagine having access, in real-time, to the knowledgeable opinion of one of your co-workers for that financial review, or to the expertise of one of your overseas employees for that woodworking project your company has been working on.

Speaking of which, if you are interested in learning about woodworking or in an experienced review of woodworking products, feel free to check the review site of a talented group of friends who decided to share their knowledge and help the public make informed decisions: best router table.

 

Reaching (through the clouds) for the stars

We can assume that his technology is just at the beginning of its development, and due to its numerous advantages in facilitating information and knowledge sharing, will be a very important tool for the evolution of internal communication. With the development of new ways of sharing information, by companies such as annodex, we are on the verge of discovering a whole new world of online communication. A technology that allows the manipulation of time-continuous data such as video and audio files, making it possible to video surf, can further revolutionize the way we communicate. You can imagine the applications such a technology can have if combined with other information sharing technologies, such as the cloud. People could not only communicate and share from every corner of the world, in a professional environment but also extend their communication to time-continuous data, which is incredible. There is a bright future for cloud-based services. The dogma that “the purpose of technology is to improve our lives” couldn’t be truer in this particular case. We are not only decreasing the need for emailing and physical business meetings but also improving our employees’ quality of life and training by allowing them to share, access and communicate from anywhere, at any time.

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